Cloud: when it pays off for companies and what to consider

Cloud solutions are today an integral part of operations for many companies. They often use them for storing and sharing data, document management, backup, email services, or working with collaboration tools such as Microsoft 365 or Google Workspace. It is also common practice to use cloud solutions for data analysis, running websites, or various business applications.

The use of cloud solutions varies depending on the size and industry of the company – small businesses often use it for basic storage and office tools, while larger enterprises use it to operate complex systems and technologies. There are also differences between industries, where each sector has specific requirements for security, process management, or content distribution.

For whom is the cloud advantageous, and when does migration not pay off?

The cloud is a suitable solution for all companies that need flexibility and want to reduce costs associated with maintaining their own IT infrastructure. For example, startups or smaller companies with limited resources can save on capital expenditures related to acquiring IT infrastructure. Larger companies, on the other hand, can improve the performance of their processes thanks to the cloud. Therefore, company size does not play a key role, as cloud solutions are scalable and can be adapted to the needs of any organization.

On the other hand, cloud transformation may not be an ideal solution for companies that:

• operate highly specialized and outdated applications that are not compatible with cloud platforms,
• operate in areas with limited internet access – connection outages can cause serious operational issues,
• are subject to strict security or regulatory requirements that are easier to meet through their own infrastructure.

Transition to the cloud and the concerns that accompany it

Migration can be a challenging process that depends on the size and complexity of the existing infrastructure and applications in use. It can take anywhere from several weeks to several months, depending on the scope and difficulty of the transition. During this period, temporary operational limitations or outages may occur, which can affect the company and its customers. However, thorough preparation and planning of a gradual transformation significantly reduce these risks.

Companies most often worry about security – data breaches and loss of control over data – as well as unpredictable expenses. A fairly common myth is that the cloud is expensive and less secure. In reality, cloud service providers often have better security than the companies themselves, as they invest significant financial resources into advanced technologies and experts. Cloud costs are usually flexible and allow companies to pay only for what they actually use.

Cloud operating costs

The financial costs of migrating to the cloud vary depending on the scope of the project. For smaller companies with simple systems, costs can be relatively low, but for larger enterprises with complex IT architectures, costs may increase—not only due to the technical migration itself but also related to employee training, process adjustments, and integration of new technologies. In the long term, however, this investment can bring significant savings and increase operational flexibility.

Companies typically pay only for what they actually use. Most often, fees are based on the number of users, the volume of data storage utilized, or the performance of the rented server. This flexible model helps optimize costs without the need for large investments in in-house infrastructure. Cloud management includes not only the basic setup of the cloud environment but also security, monitoring, backups, and user support. In simpler cases, this can be handled by an internal IT administrator with the appropriate knowledge. However, for more complex solutions, it is recommended to involve a specialist or external partnerto ensure reliability, security, and smooth operation of services in the cloud environment.

Your seamless journey to the cloud